Worcestershire County Council
Open for Business
•
A prosperous Worcestershire
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Worcester City Masterplan
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The Diverse City / The Visited City
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“..make the city a richer, more pleasant
place to spend time”
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Project outline
MOTHS – Museum on the High Street
MOTHS is a
project that will deliver a series of high quality 'events' in the High Street
inspired by Worcester's significant collections and exhibitions, and using that
theme to link two museums in Worcester in an engaging, surprising and amusing
procession of events or activity over a five month period.
Museums Worcestershire manages two museums in Worcester on behalf
of Worcester City Council. Both buildings are outside the main areas of
footfall in the City Centre and at either end of the High Street. The pressure
to demonstrate the importance of museums to the visitor economy is constant, and
the challenge still exists for cultural organisations to help reinvigorate the
High Street as expressed in the Portas report.
Worcester's earliest collections are one of the oldest museum
collections in the region, dating back to 1833. Because of their age and
fragility, collections such as the butterflies, moths and birds are rarely
displayed and the collections have become largely inaccessible. Creatively,
they offer a wealth of inspiration for this project, offering both access and
audience development opportunities.
We would
like you to devise a project which will explore the boundaries between museum
collections and the wider visitor economy by offering a taste of museum
experiences in retail locations to new audiences.
We want
people to 'expect the unexpected'.
The MOTHS project will benefit from a Steering Group drawn from
Arts Council England, Worcestershire County Council, Worcester City Council and
Destination Worcestershire. Potential MOTHS partners include:
§ Arts
Council England
§
Worcester BID
§
Venues for MOTHS
Expected project outcomes
Strategic:
§ Demonstrate
the importance of museums to the visitor economy of Worcester
§ Raise
greater awareness of heritage in the city and county
§ Promote
the quality and strength of Museums Worcestershire collections and venues
§ Deliver
high quality interventions in the High Street inspired by Worcester's collections
and exhibitions
§ Provide
a tangible response to the Portas report
Operational:
At this stage we envisage a minimum of two events / activities over
the period November to March. We specifically want to link into, and add value
to the Worcester Christmas Fayre (28th November – 1st
December), the 'Love Worcester' Heritage campaign (14th – 23rd February)
and the 'Song of the Sea' exhibition at the Art Gallery and Museum (opens on 8th
February).
The practical measure of success for MOTHS will include:
§
Press coverage of activities – local and
national
§
Number of shoppers and museum visitors
expressing knowledge of project and of venues through visitor surveys (there is
a separate budget for the quantitative and qualitative evaluation of MOTHS).
§
Increase in visitor numbers at the Art Gallery
& Museum and the Commandery, as measured from the start of the activity to end
March 2014.
Timetable and budget
§
Refine and agree brief and methodology with
Marketing & Audience Development Manager
§ Produce
creative itinerary by 8th November 2013
§ The first
publicly deliverable element of MOTHS is to be scheduled for end November 2013,
running through to end March 2014.
§ Production
of a final evaluation report and presentation by 31st March 2013
§ Total
budget £11,000 plus £3,200 for evaluation of MOTHS
§ To be paid
50% on completion of first 'event' and 50% at the end of the project.
§
The budget includes all fees and expenses
accrued during the project
The
company will work closely with Museum Worcestershire's Curatorial and Marketing
teams.
About you – please supply the
following:
§
From the information provided submit an
outline of your proposed strategy for MOTHS, including creative ideas, timings
of activity and a breakdown of budget expenditure
§ Outline
your experience in delivering this kind of project, including experience of
project management and reporting and evaluation
§ Clarify
how the project will be managed and what other resources are available. CVs are
required for the lead people
§ Provide a
list of existing clients and at least two referees that may be contacted
§
Declare any restrictions with regard to
current and future commitments, which may affect your involvement in this
project
Your deadline
If
you are interested in delivering MOTHS for Museums Worcestershire, please
submit two hard copies of your proposal to Helen Large by 12 noon on Monday 14th
October to the address below. Please
also submit an electronic version by email for the same deadline.
Interviews
with the shortlisted providers will take place on Wednesday 23rd October.
We
are happy to answer any questions about this project in writing by email:
Helen
Large, Marketing & Audience Development Manager or
Philippa
Tinsley, Senior Curator
Museums
Worcestershire
Worcester
City Art Gallery & Museum
Foregate
Street
Worcester
WR1 1DT
From
the initial submissions a short list of companies will be invited to present to
a panel selected from: Arts Council England, Museums Worcestershire, the City
and County's tourism providers, Worcestershire Arts Partnership and the retail
quarter.
PROJECT AWARD CRITERIA
The awarding criteria for this contract have been set as:
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Criteria
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Weighting
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Experience, expertise and ability to undertake the project
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35%
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a)
Previous
relevant experience
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15%
15%
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b)
Knowledge of local area and challenges
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c)
References
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5%
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Quality
of the proposal
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55%
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a)
Understanding of the project brief
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(15%)
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b)
Appropriateness and impact of your approach to MOTHS
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(20%)
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c)
Quality
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(10%)
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d)
Proposals for evaluation of the project
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(10%)
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Price
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10%
|
|
Total
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100%
|
Worcestershire
County Council reserves the right not to award the contract if no applicant satisfactorily meets the
criteria.
Tenders shall be scored accordingly:
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Scoring Criteria - Adequacy of
response
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|
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Very high standard with no reservations at all about
quality
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10
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High standard
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9
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Good standard; acceptable with minor reservations
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7
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Acceptable; there are significant reservations but not
sufficient to warrant rejection
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3
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Not Acceptable
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0
|
|
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(scores of 8,6,5,4,2,1 cannot
be achieved)
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The Council shall at its absolute discretion
be entitled to reject any tender that is not submitted entirely in accordance
with the requirements of this Invitation to Tender or if the tender is
incomplete in anyway.
We will not accept tenders that are above a maximum price of £11,000 (exclusive of
VAT and exclusive of the separate fee for project evaluation).
Please
note – there is to be no subcontracting of any element of the project without
prior discussion with and the agreement of Museums Worcestershire.
Thank you for your interest.
1.1.
THIS AGREEMENT is made […..] 2013
1.2.
Between WORCESTERSHIRE COUNTY COUNCIL of County
Hall, Spetchley Road, Worcester, WR5 2NP (“the Council”) of the one part
and (enter name and address of
Consultant)
1.3.
IT IS AGREED as follows:
2.1.
Subject to the terms and conditions set out in
this contract the Council hereby appoints the Consultant to provide the
services set out in Schedule A (“the Services”) and the Consultant hereby
agrees to provide the Services upon the terms and conditions of this Agreement.
3.1.
This Agreement will commence on [date] and
subject to its extension in accordance with Clause 2.2 and to the provisions
for earlier termination in Clause 9 will continue until [date].
3.2.
The Agreement may be extended beyond the date detailed
in Clause 2.1 if the Council and the Consultant agree this to be necessary to
fulfil the requirements of Schedule A.
4.1.
The Consultant shall provide and complete the
Services in accordance with the agreed scheme of work specified in Schedule A
and in accordance with the timetable set out in Schedule B.
4.2.
The Consultant shall not be entitled to
sub-contract any of the Services to be provided hereunder without the express
prior permission in writing of the Council which shall be at the Council’s
absolute discretion.
4.3.
The Consultant shall not cause or permit
anything which may damage or endanger any intellectual property of the Council
or the Council’s title to it or assist or allow other to do so.
4.4.
The obligations of the Consultant hereunder are
joint and several.
5.1.
In consideration of the Services to be provided
by the Consultant the Council shall make payments to the Consultant as
specified in Schedule C.
6.1.
It is hereby declared that it is the intention
of the parties hereto that the Council shall engage the Consultant upon the
basis that the Consultant shall have the status of a self-employed person and
shall be responsible for all his/her tax liabilities and National Insurance or
similar contributions. The Consultant
shall indemnify the Council forthwith, on demand, in full and without any
set-off, counterclaim or any other deduction whatsoever in respect of any
claims which may be made by the relevant authorities against the Council in
respect of tax demands or National Insurance or similar contributions relating
to the Consultant’s rights or obligations hereunder. The Consultant acknowledges and accepts that
in his capacity as a self-employed person he is not eligible to participate in
any benefits or tax-withholding schemes operated by or on behalf of the
Council.
7.1.
The Consultant shall report to the Head of
Corporate Financial Strategy.
7.2.
The Council shall be entitled to review the
Contractor’s performance under this Contract at regular intervals and if the
Contractor is adjudged to have reached the Contract by virtue of poor
performance, the Council is entitled to terminate the Contract by giving two
week’s notice to the Contractor in writing.
The process for assessing performance will be the subject of prior
discussion with the Contractor.
8.1.
The Consultant shall not either during the
continuance of this Agreement or at any time thereafter disclose or permit to
be disclosed any confidential information relating to the Council or to the
Services without the prior written consent of the Council.
9.1.
Any intellectual property rights including
without limitation trademark, copyright or patent rights in any work prepared
by the Consultant in the course of providing the Services shall belong to the
Council and the Consultant undertakes to do all such acts and things and
execute all such documents as may be necessary to vest the said intellectual
property rights in the Council.
9.2.
The Council will acknowledge the work of the
Consultant in any such documents.
9.3.
All files and materials and the media upon which
they are located which are prepared in connection with the performance of the
Services shall be the sole property of the Council.
9.4.
At the termination of this Contract howsoever
arising, the Contractor shall hand over to the Council all documents, books,
records, photographs, correspondence and other papers of whatsoever nature kept
or made by him/her relating to the affairs of the Council which may then be in
his/her possession.
10.1.
The Contractor shall be covered during the
normal course of his/her duties under the terms of this agreement by the
Council’s public liability and officials indemnity risk insurance except and to
the extent that it arises out of the gross negligence of the Contractor
11.1.
Without prejudice to any accrued rights or
remedies under this Agreement, the Council shall be entitled to terminate this
Agreement forthwith by giving the Consultant notice in writing upon the
occurrence of any of the following events, but not otherwise:
·
the Consultant’s failure to comply with any
deadline, subject to the terms of Clause 2; or
·
the Consultant’s failure to remedy any breach of
the terms of this Agreement within 30 days following notice in writing given by
the Council; or
·
the Consultant being guilty of gross misconduct
whether or not in connection with its duties hereunder but if not in such
connection only if such of its conduct is likely to prejudice the reputation of
the Council; or
·
the Consultant becoming bankrupt or insolvent or
entering into an arrangement for the benefit of his/their creditors; or
·
the Consultant, or any person employed by him or
acting on his behalf, commits an offence under the prevention of Corruption
Acts 1889 – 1916 or has given any fee or reward the receipt of which is an
offence under Section 117 (2) of the Local Government Act 1972.
12.1.
Any notice required by this Agreement to be
given by either party to the other shall be in writing and shall be served by
delivery by hand or by sending the same by recorded delivery post or facsimile
transmission to the address of the other party given herewith or to such other
address as that party shall have notified in writing to the other party as
their address for the service and if so sent shall, subject to proof to the
contrary be deemed to have been received by the addressee on the second
business day after the date of posting or on successful transmission, as the
case may be.
13.1.
Whenever under this Agreement any sum of money
shall be recoverable from or payable by the Consultant to the Council, the same
may be deducted from any sum then due or which at any time hereafter may become
due to the Consultant under this Agreement or any other agreement with the
Council.
14.1.
The Consultant shall not assign this Agreement
without the prior written consent of the Council.
15.1.
This being a Contract for Consultancy Service
between the Council and the Contractor, it is acknowledged that no
employer/employee relationship exists between the two. The Contractor is, therefore, not entitled on
the termination of the Contract hereunder:
i) to any
redundancy payment under the Employment Protection (Consolidation) Act 1978, or
any modification or re-enactment thereof;
ii) to make any
claim for unfair dismissal in respect of the rights under
·
the
Employment Protection (Consolidation) Act 1978, or any
·
modification or re-enactment thereof.
16.1.
The parties to this Agreement do not intend that
any of its terms will be enforceable by virtue of the Contracts (Rights of
Third Parties) Act 1999 by any person not a party to it.
17.1.
This Agreement shall be governed by and construed
in accordance with the laws of England and the parties hereto irrevocably
submit to the exclusion jurisdiction of the English courts.
SIGNED by
the duly authorised representative of the Council and the Consultant
SIGNED on
behalf of Worcestershire County Council
SIGNED on
behalf of the Consultant
18.1.
The fee payable to the Consultant will be £[ ……
]. It is the usual practice of
Worcestershire County Council to pay upon completion of the work following
submission of an invoice by the Consultant.
The Council shall pay the invoice within 30 days of receipt except in
relation to any disputed amount. However
the terms of payment will be discussed further at the interview.
SIGNED by for
and on behalf of Worcestershire County Council
SIGNED by for
and on behalf of the Consultant
