Media/heritage project 2013
The Battle of Evesham Interactive Game
Wychavon District Council is looking for an experienced filmmaker/animator/game maker and workshop leader to work with young people aged 11-18 years on a heritage/media project. We would like the young people to produce an interactive game that is available on-line that demonstrates the local history of Evesham in connection to the Battle of Evesham.
Background to The Battle of Evesham Interactive Game
During 2012 a consultation process took place involving young people in the Wychavon District.
In spring 2012 a series of media workshops happened with four youth groups with a professional media company. This included Pershore High School, a group at The Regal Cinema, Evesham, Bredon Youth Club and Droitwich Air Cadets. Each group looked at film making and animation which was then edited into a short film. This can be seen on You Tube.
With the exception of Bredon Youth club, due to members moving on, further consultation sessions took place exploring heritage themes that each group wanted to look at in more detail. The Evesham group in particular wanted to look at The Battle of Evesham, it was found that young people didn’t know much about the subject and that is was studied very little in school. The other groups wanted to look at the history of the Lido in Droitwich and the history of Pershore Plum Pickers. These are being pursued through other projects.
Lisa Kimberley, a consultant heritage specialist, has recently been working with the Evesham group who range in age from 12 to 15 years to research the Battle of Evesham. They have been going to the Almonry Museum, the library, looking on the internet, going to the Hive in Worcester etc. They have been meeting on Tuesdays, Thursdays and Saturdays. As well as helping the young people to do the research, she is the project manager of the project alongside Jenny Davis, the Arts Development Officer for Wychavon.
What we would likeWe are looking for an interactive game that is aimed at years 6 and 7 that can be used in school, but also with the possibility of being used by museums and libraries by young people. We would like it to be available on-line. It needs to be informative and interesting at the same time, simple to use, with lots of images and some text.
It would need to cover 5 sections;
1) The setting- 1200’s shown through a map of the area
2) Characters (e.g. Simon de Montfort, King Henry & Prince Edward)
3) The lead up to the battle - (this should refer to the story and social/cultural/political context)
4) The Battlefield
5) Gruesome weapons and battle gear
6) The aftermath
TimelineMarch- recruit media company and research workshops happening with the young people
April -research workshops continue and the game structure starts to be decided
May- animation workshops, filming, editing and final sharing of the game
Essential Requirements for the project
• An enhanced CRB check less than 3 years old will need to be seen for any relevant staff to be used on the programme
• Minimum £10 million public liability insurance (cert required)
• Previous experience of running workshops with young people
• Experience of filmmaking, animation and game making
- Experience of developing interactive media as an educational resource
• Experience of evaluating and monitoring projects
• Full detailed specifications (with breakdown of costs)
• Certified child protection policy
Application process
To apply please submit a quotation document to include the following:
• A budget breakdown
• What relevant experience you have (a minimum of 2 references required)
• A proposal detailing how you would run the media element of the project including how you would work with the young people and the project manager
• How Child Protection and Safeguarding policies will be addressed
• How you would meet Health & Safety and security requirements at all times
• Anything else you may feel relevant to support or add value to your tender
Quotations and proposals to be received by Thursday 28th Feb 2013 1pm
All shortlisted applicants will be invited to interview on Tuesday 5th March 2013
Quotes to be no more than £3,500
Request for Quotation
For the Provision of;
The Battle of Evesham Interactive Game
Ref: Enter Ref
Issue Date: 12/2/13
Return Date: Thursday 28th February
1 Preamble
2 Form of Quotation
3 Specification
4 Pricing Schedule
5 Evaluation Criteria
6 Payment Details
7 Supporting Information
8 Conditions of contract
1 GENERAL REQUIREMENTS
Quotations are invited for the Battle of Evesham Interactive Game
The Council’s detailed requirements are defined in the Specification.
2 BACKGROUND
Wychavon District Council is looking for an experienced filmmaker/animator/game maker and workshop leader to work with young people aged 11-18 years on a heritage/media project. We would like the young people to produce an interactive game that is available on-line that demonstrates the local history of Evesham in connection to the Battle of Evesham.
3 SUBMISSION OF QUOTATION
Quotations, which should be received no later than Thursday 28th February, and any queries, should be addressed to;
4 FREEDOM OF INFORMATION
Information in relation to this tender may be made available on demand in accordance with the requirements of the Freedom of Information Act 2000.
Bidders should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Bidders should state why they consider the information to be confidential or commercially sensitive.
This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.
SUPPLY CONTRACT NAME]
Quotation No. INSERT QUOTATION NUMBER
To: Director of Insert Relevant Director
I/We the undersigned, do hereby undertake upon the terms and conditions and in the manner described in the invitation for quote to offer to supply Enter what is being quoted for
1. Amount of Quotation £……………………………………………………………p
(State sum in writing) …………………… pounds ……………………pence
Exclusive of Value Added Tax.
2. Estimated number of weeks for delivery following exchange of contracts and receipt of an order. ……………weeks
I/We understand that the Council is not bound to accept the lowest or any quotation it may receive.
My/Our Quotation is a firm price.
I/We agree that this quotation is to remain open for the acceptance period of 60 days from the due date for submission of quotations.
Signed: …………………………………………………………………………..
Name of signatory…………………………………………………………………….
Position in Company:…………………………………………………………………..
Name of Company: ……………………………………………………………………
Address: ……………………………………………………………………
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Date: ……………………… Tel No: ……………………………
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FAILURE TO COMPLETE THE WHOLE OF THE ABOVE DETAILS MAY RENDER THIS QUOTATION INVALID. ANY ALTERATIONS e.g. CROSSINGS OUT, USE OF CORRECTION FLUID ETC., SHOULD BE INITIALLED. FAILURE TO DO SO, MAY RENDER THIS QUOTATION INVALID
Please see separate sheets
GENERAL DETAILS
Please outline how you will spend the money here
Any pricing schedule submitted MUST be inserted at the front of any submission
Value Added Tax.
The prices contained herein shall exclude Value Added Tax which shall be chargeable, where appropriate, in accordance with Government legislation.
Note – You may adjust the size of the following text boxes to suit your response.
Criteria Weighting
Methodology 20
Capacity 20
Child Protection 10
Health and Safety 10
Track record of delivery 35
References 5
The Council’s standard payment terms are 30 days from receipt of invoice.
No invoices will be accepted from any Contractor without an official written order from the Council and the order number in full being quoted on all invoices.
7 – Supporting Information
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SECTION A References
A1 Please state the Company names, site addresses, telephone and contact names of referees from whom references may be sought, and indicate if you require the initial contact to be made by your company.
Contact name and position in company
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Company name and full postal address; telephone number; fax number (if available)
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Initial Contact to be made by yourselves?
(Yes/No)
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SECTION B Any Other Information
B1 Please indicate here any other information which you consider may be relevant to support your submission.
8- CONDITIONS OF CONTRACT
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E.g. health and safety policy, Environmental policy, insurance certificates, ISO certiificates
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Wychavon District Council
General Terms and Conditions of Purchase
Wychavon District Council Official Orders are subject to the following terms and conditions and any other special terms and conditions which may be
attached.
1.The Council requires that all goods delivered, services arranged or works completed will be fit for purpose and will comply with appropriate health and
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Queen Elizabeth Drive, Pershore, Worcs WR10 1PT.
Invoices not fulfilling these conditions may be deemed invalid and may be returned to the Supplier for appropriate amendments to be made before
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detailed in section 2.
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and expense which results directly or indirectly by reason of:-
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