Media/heritage project 2013
The Battle of Evesham Interactive Game
Wychavon District Council is looking for an experienced filmmaker/animator/game maker and workshop leader to work with young people aged 11-18 years on a heritage/media project. We would like the young people to produce an interactive game that is available on-line that demonstrates the local history of Evesham in connection to the Battle of Evesham.
Background to The Battle of Evesham Interactive Game
During 2012 a consultation process took place involving young people in the Wychavon District.
In spring 2012 a series of media workshops happened with four youth groups with a professional media company. This included Pershore High School, a group at The Regal Cinema, Evesham, Bredon Youth Club and Droitwich Air Cadets. Each group looked at film making and animation which was then edited into a short film. This can be seen on You Tube.
With the exception of Bredon Youth club, due to members moving on, further consultation sessions took place exploring heritage themes that each group wanted to look at in more detail. The Evesham group in particular wanted to look at The Battle of Evesham, it was found that young people didn’t know much about the subject and that is was studied very little in school. The other groups wanted to look at the history of the Lido in Droitwich and the history of Pershore Plum Pickers. These are being pursued through other projects.
Lisa Kimberley, a consultant heritage specialist, has recently been working with the Evesham group who range in age from 12 to 15 years to research the Battle of Evesham. They have been going to the Almonry Museum, the library, looking on the internet, going to the Hive in Worcester etc. They have been meeting on Tuesdays, Thursdays and Saturdays. As well as helping the young people to do the research, she is the project manager of the project alongside Jenny Davis, the Arts Development Officer for Wychavon.
What we would likeWe are looking for an interactive game that is aimed at years 6 and 7 that can be used in school, but also with the possibility of being used by museums and libraries by young people. We would like it to be available on-line. It needs to be informative and interesting at the same time, simple to use, with lots of images and some text.
It would need to cover 5 sections;
1) The setting- 1200’s shown through a map of the area
2) Characters (e.g. Simon de Montfort, King Henry & Prince Edward)
3) The lead up to the battle - (this should refer to the story and social/cultural/political context)
4) The Battlefield
5) Gruesome weapons and battle gear
6) The aftermath
TimelineMarch- recruit media company and research workshops happening with the young people
April -research workshops continue and the game structure starts to be decided
May- animation workshops, filming, editing and final sharing of the game
Essential Requirements for the project
• An enhanced CRB check less than 3 years old will need to be seen for any relevant staff to be used on the programme
• Minimum £10 million public liability insurance (cert required)
• Previous experience of running workshops with young people
• Experience of filmmaking, animation and game making
- Experience of developing interactive media as an educational resource
• Experience of evaluating and monitoring projects
• Full detailed specifications (with breakdown of costs)
• Certified child protection policy
Application process
To apply please submit a quotation document to include the following:
• A budget breakdown
• What relevant experience you have (a minimum of 2 references required)
• A proposal detailing how you would run the media element of the project including how you would work with the young people and the project manager
• How Child Protection and Safeguarding policies will be addressed
• How you would meet Health & Safety and security requirements at all times
• Anything else you may feel relevant to support or add value to your tender
Quotations and proposals to be received by Thursday 28th Feb 2013 1pm
All shortlisted applicants will be invited to interview on Tuesday 5th March 2013
Quotes to be no more than £3,500
Request for Quotation
For the Provision of;
The Battle of Evesham Interactive Game
Ref: Enter Ref
Issue Date: 12/2/13
Return Date: Thursday 28th February
CONTENTS
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1 Preamble
2 Form of Quotation
3 Specification
4 Pricing Schedule
5 Evaluation Criteria
6 Payment Details
7 Supporting Information
8 Conditions of contract
1- PREAMBLE
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1 GENERAL REQUIREMENTS
Quotations are invited for the Battle of Evesham Interactive Game
The Council’s detailed requirements are defined in the Specification.
2 BACKGROUND
Wychavon District Council is looking for an experienced filmmaker/animator/game maker and workshop leader to work with young people aged 11-18 years on a heritage/media project. We would like the young people to produce an interactive game that is available on-line that demonstrates the local history of Evesham in connection to the Battle of Evesham.
3 SUBMISSION OF QUOTATION
Quotations, which should be received no later than Thursday 28th February, and any queries, should be addressed to;
Jenny Davis 01386 565396 or jenny.davis@wychavon.gov.uk
4 FREEDOM OF INFORMATION
Information in relation to this tender may be made available on demand in accordance with the requirements of the Freedom of Information Act 2000.
Bidders should state if any of the information supplied by them is confidential or commercially sensitive or should not be disclosed in response to a request for information under the Act. Bidders should state why they consider the information to be confidential or commercially sensitive.
This will not guarantee that the information will not be disclosed but will be examined in the light of the exemptions provided in the Act.
2 - FORM OF QUOTATION
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SUPPLY CONTRACT NAME]
Quotation No. INSERT QUOTATION NUMBER
To: Director of Insert Relevant Director
I/We the undersigned, do hereby undertake upon the terms and conditions and in the manner described in the invitation for quote to offer to supply Enter what is being quoted for
1. Amount of Quotation £……………………………………………………………p
(State sum in writing) …………………… pounds ……………………pence
Exclusive of Value Added Tax.
2. Estimated number of weeks for delivery following exchange of contracts and receipt of an order. ……………weeks
I/We understand that the Council is not bound to accept the lowest or any quotation it may receive.
My/Our Quotation is a firm price.
I/We agree that this quotation is to remain open for the acceptance period of 60 days from the due date for submission of quotations.
Signed: …………………………………………………………………………..
Name of signatory…………………………………………………………………….
Position in Company:…………………………………………………………………..
Name of Company: ……………………………………………………………………
Address: ……………………………………………………………………
…………………………………………………………………………………
Date: ……………………… Tel No: ……………………………
Email Address …………………………………………………………
FAILURE TO COMPLETE THE WHOLE OF THE ABOVE DETAILS MAY RENDER THIS QUOTATION INVALID. ANY ALTERATIONS e.g. CROSSINGS OUT, USE OF CORRECTION FLUID ETC., SHOULD BE INITIALLED. FAILURE TO DO SO, MAY RENDER THIS QUOTATION INVALID
3 - SPECIFICATION
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Please see separate sheets
4 - PRICING SCHEDULE
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GENERAL DETAILS
Please outline how you will spend the money here
Any pricing schedule submitted MUST be inserted at the front of any submission
Value Added Tax.
The prices contained herein shall exclude Value Added Tax which shall be chargeable, where appropriate, in accordance with Government legislation.
Note – You may adjust the size of the following text boxes to suit your response.
5 – Evaluation Criteria
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Criteria Weighting
Methodology 20
Capacity 20
Child Protection 10
Health and Safety 10
Track record of delivery 35
References 5
6 – Payment Information
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The Council’s standard payment terms are 30 days from receipt of invoice.
No invoices will be accepted from any Contractor without an official written order from the Council and the order number in full being quoted on all invoices.
7 – Supporting Information
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SECTION A References
A1 Please state the Company names, site addresses, telephone and contact names of referees from whom references may be sought, and indicate if you require the initial contact to be made by your company.
Contact name and position in company
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Company name and full postal address; telephone number; fax number (if available)
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Initial Contact to be made by yourselves?
(Yes/No)
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SECTION B Any Other Information
B1 Please indicate here any other information which you consider may be relevant to support your submission.
8- CONDITIONS OF CONTRACT
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E.g. health and safety policy, Environmental policy, insurance certificates, ISO certiificates
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Wychavon District Council
General Terms and Conditions of Purchase
Wychavon District Council Official Orders are subject to the following terms and conditions and any other special terms and conditions which may be
attached.
1.The Council requires that all goods delivered, services arranged or works completed will be fit for purpose and will comply with appropriate health and
safety legislation and guidance. The Council will not be liable for any goods, services or works other than in response to an Official Order.
• Official Orders will be emailed to suppliers, unless otherwise agreed.
• Any delivery note which accompanies goods so delivered shall quote the Official Order number.
2. The Supplier shall send a separate invoice, quoting the Official Order number. Invoices shall be sent to Wychavon District Council, Civic Centre,
Queen Elizabeth Drive, Pershore, Worcs WR10 1PT.
Invoices not fulfilling these conditions may be deemed invalid and may be returned to the Supplier for appropriate amendments to be made before
re-submission.
3. Goods must be delivered as instructed. The Council reserves the right to bill th supplier for any extra handling costs incurred by failing to deliver as
instructed.
4. Where a cash discount is to be allowed to the Council by the Supplier, the discount period shall commence from the date of receipt of goods,
services or works, or receipt of the invoice, whichever is the later, and not from the date recorded on the invoice.
5. Unless otherwise agreed in writing, the Council currently aims to pay valid invoices within 10 working days of receipt subject to the conditions
detailed in section 2.
• Our preferred method of payment of invoices is by BACS payment into the Supplier’s account.
• Our aim is to send remittance advice notices to Suppliers by email.
6. The Council reserves the right to cancel an Official Order, or any part of it, and the Council shall be entitled to reimbursement in respect of any loss
and expense which results directly or indirectly by reason of:-
• the failure by the Supplier to deliver goods or services, or to complete works by the date specified
• the failure by the Supplier to comply strictly with the description and specification relating to the goods or services to be supplied, or works
carried out, or failure to comply with British Standard Specifications and Conditions where applicable
• the goods or services to be supplied by the supplier, or the works to be carried out by the supplier, being below the specified standard or failing
to pass such inspection or test as may be required
• the circumstances set out in Condition 7 below.
7. The Supplier shall notify the Council of any delay in delivery, despatch or completion and without prejudice to any other right on the Council's part,
the Council shall be entitled to cancel an Official Order if the delay is likely to jeopardise the purpose of the order.
8. No part of this order shall be sub-contracted or assigned by the Supplier without the Council's prior written consent. Where consent is given it shall
be conditional upon the sub-contractor or assignee accepting the conditions agreed between the Supplier and the Council and also upon the
Supplier remaining responsible for all goods or services supplied, or work done by sub-contractor or assignee.
9. Unless otherwise agreed in writing, any time or period given for delivery, despatch or completion must be adhered to.
10. All goods supplied against an Official Order must be adequately protected against damage and deterioration in transit. Goods must be delivered
carriage paid, in accordance with the Council's instructions (if given) and must bear the description and the quantity of the contents and the Official
Order number. The goods shall be at the Supplier's risk until delivered to the Council at the point designated on the Official Order unless the Council
otherwise agrees in writing. Any costs incurred by the Council for insufficient carriage costs will be recoverable from the Supplier.
11. No concession on the Council's part with respect to delay in delivery, despatch or completion shall be construed as a waiver of the Council's rights
and remedies, unless agreed in writing.
12. The property of the goods ordered shall pass to the Council on delivery at the place specified in the order or as otherwise agreed, without prejudice
to any right or rejection or other right which may accrue or have accrued to the Council under these Conditions or otherwise.
13. The Council shall be empowered to cancel an Official Order and recover from the Supplier the amount of any loss resulting from the cancellation, if
the supplier is guilty of any practice considered by the Council to be improper or corrupt. This clause covers such activities as inducement and gifts
and acts prohibited by the Prevention of Corruption Acts 1889-1916 and the Local Government Act 1972, Sections 117(2) and (3). The Council's
decision on these matters is final.
14. All drawings, specifications, patterns, tools, free issue materials and other documents or items supplied by the Council shall, unless otherwise
agreed in writing, remain the property of the Council and shall be returned to the Council immediately on request. These items along with the items
covered by the Council's Official Order shall be treated by the Supplier as confidential and shall not be communicated to any other person so used
by the Supplier for any purpose other than in connection with the Council's Official Order.
15. The Council’s Official Order shall be construed in all respects in accordance with English Law. Nothing in these conditions shall prejudice any
condition or warranty (expressed or implied) or right of remedy to which the Council is entitled in relation to the goods, services or works ordered by
virtue of statute or common law.
16. These conditions shall have precedence over any printed condition appearing on any acceptance form, delivery form or other documents or letter
emanating from the Supplier and such conditions shall have no effect whatsoever except insofar as they confirm the terms of this order.
17. If any provision of these Terms and Conditions shall be held void or unenforceable in whole or in part by any court or other competent authority, these
shall be severed from the Terms and Conditions and the remaining provisions shall remain in full force and effect.
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